As part of the on-going development of the EA One solution, EA One Self-Service has recently been rolled out to all Belfast and Omagh employees.
EA One Self-Service provides employees with the ability to complete a variety of processes through an online portal such as: updating your personal details or bank details, submitting a request for annual leave, providing a self-certification for absence on-line and ultimately, submitting claims for mileage and expenses electronically.
| The EA Employee Self-Service functionality will include: | The EA Manager Self-Service functionality will include: |
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Opt in to Self-Service
Staff who do not have a corporate email address (either EA or C2K), do not have supervisory roles and do not act as a Timesheet Submitter will have the option to use a personal email address in the system.
The email addresses provided will be used in three ways:
- To issue username and password instructions when Self-Service is available;
- To receive a notification back when an annual leave or training request has been responded to or where an expense or mileage claim has been actioned; and
- To receive communications around the details of Self-Service functionality and where support material can be accessed.
This information will not be used for anything other than EA One Self-Service. These details will be used to create a login for EA One Self-Service, and to communicate these login details to employees.
The email address will not be used for any other purpose in the system. The provision of an email address is not mandatory and if even if supplied, can be withdrawn at any time (via a request being made to the service desk to remove or update your email address).
The Education Authority (EA) is obliged to comply with the UK General Data Protection Regulation and the Data Protection Act 2018 when processing your personal information. If you choose to provide your email address for the purpose referred to above, it will be used for that purpose on the lawful basis that you have consented to such use.
If you wish to opt in to Employee Self-Service, using a personal email address, please complete this form
EA One Self-Service Training Materials
How we are using your data
Staff who do not have a corporate email address (either EA or C2K), do not have supervisory roles and do not act as a Timesheet Submitter will have the option to use a personal email address in the system.
The email addresses provided will be used in three ways:
(i) to issue username and password instructions when Self-Service is available;
(ii) to receive a notification back when an annual leave or training request has been responded to or where an expense or mileage claim has been actioned; and
(iii) to receive communications around the details of Self-Service functionality and where support material can be accessed.
This information will not be used for anything other than EA One Self-Service. These details will be used to create a login for EA One Self-Service, and to communicate these login details to employees.
The email address will not be used for any other purpose in the system. The provision of an email address is not mandatory and if even if supplied, can be withdrawn at any time (via a request being made to the service desk to remove or update your email address).
The Education Authority (EA) is obliged to comply with the UK General Data Protection Regulation and the Data Protection Act 2018 when processing your personal information. If you choose to provide your email address for the purpose referred to above, it will be used for that purpose on the lawful basis that you have consented to such use.
EA’s Privacy Notice for EA employees provides further information on how EA processes your personal information on the EA’s website.