Integrated Financial System

The Oracle Financial System is used across The Education Authority (EA) including schools, as its Integrated Financial System. It is also replacing the FMS module of the C2K system for schools, for which the contract ends on 31 March 2019.

EA Integrated Financial System (iFS) Training Documentation

EA Integrated Financial System (iFS) Training Videos

Oracle Finance System - Setup Information & Forms

User set up request form - School Principal 20.03.19docx34.76 KB

User set up request form - School based staff (excluding Principals) 17.04.19docx35.62 KB

Amend User Access Request Form 14.03.19docx45.45 KB

iFS Proc001 Amend Default Approver request form 04-06-19docx42 KB

User set up request form - Non school based staffpdf331.6 KB

Location setup / correction form 20.03.19docx45 KB

Amend default location request form 14.03.19docx45.5 KB

iFS Proc003 New Location Setup Request Form 20-03-19docx42.27 KB

School User Group Minutes

SUG - Minutes (17.04.2018)docx23.56 KB

SUG - Minutes (20.02.2018)docx17.32 KB

SUG - Minutes (19.06.2018)docx33.46 KB

SUG - Minutes (02.10.2018)docx41.47 KB

School User Group Support Documentation

Advice for Schools using iProcurement 02.04.19pdf473.51 KB

C2K Statementdocx12.66 KB

School orders invoices information 15.03.19pdf84.93 KB

Schools User Group : Terms of Referencedocx59.32 KB

Electronic Cash Collection for Schools SUG021018pptx341.29 KB

Notifications user guidedocx1.1 MB

Delegated Finance Codes 10.1.19xlsx13.94 KB

Finance Codes Non iProcxlsx10.82 KB

Who to Contact 31.1.19docx16.57 KB

HR Payroll EA One Jan19pptx59.87 KB

iProcurement Information & Guides

iProcurement Update Changes 15.02.19pdf104.89 KB

First Logon change : Notification Methoddocx1.4 MB

iProcurement Approver - User Guide 01.02.19pdf1.28 MB

iProcurement Requisitioner User Guide 05.02.19pdf6.51 MB

iProcurement - Check Cost Centre detailpdf535.31 KB

School orders invoices information 15.03.19pdf84.93 KB

Area Department Codedocx424.86 KB

Encumbrance Reports - Schoolsdocx159.27 KB

Frequently Asked Questions 28.03.19docx57.7 KB

Process for Credit Notes 28.03.19docx15.61 KB

Advice for Schools using iProcurement 02.04.19pdf473.51 KB

Estimate Requisitions e.g. Photocopying charges 29.04.19pdf133.57 KB

iProcurement EA Category Information - To help you complete non catalog requisitions 29.04.19pdf129.89 KB

iProcurement EA Category Information - School Condensed version 29.04.2019pdf90.6 KB

School Reports Information & Guides

Accessing LMS Reportsdocx2.74 MB

Accessing Article 60 Reportsdocx3.44 MB

Area Department Codedocx424.86 KB

EA School Cost Centre listxlsx72.45 KB

Encumbrance Reports - Schoolsdocx159.27 KB

Encumbrance and Requisition Reports - Special Schoolsdocx166.67 KB

Accounts Receivable Information & Guides

Customer Creation Formxlsx11.47 KB

Change of customer details Formxlsx11.78 KB

Credit note Request Formxlsx14.39 KB

Invoice Request Formxlsx14.23 KB

Income Form User Guide Feb 2019pdf1.78 MB

bneradC71E0xlsm463.18 KB