Procurement Policies, Procedures & Conditions

Procurement Policy

We comply with Northern Ireland Public Procurement Policy (NIPPP) and Northern Ireland Procurement Policy Notes. These underpin the procurement policies and procedures within the EA. Further information on these Policy Notes can be found on the Department of Finance website which can be accessed via the following link: Current CPD Policy Notes.

Conditions of Contract

As a Centre of Procurement Expertise (CoPE), we use the same Public Sector Standard Conditions of Contract for Supplies and Services contracts used by other CoPEs in Northern Ireland. The link to our Terms and Conditions can be found below:

Public Sector Standard Conditions of Contract

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Incoterm - Delivery Duty Paid

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All Construction Procurement is via the NEC Engineering & Construction Suite of Contracts.

Processes: Control Limits

The tables below outline our Procurement Control Limits in accordance with PPN 04/21 Procurement Control Limits

Table 1 Control Limits for Supplies and Services

Value	Process
1. Up to £4,999	A minimum of 2 quotations are obtained by the requisitioner to demonstrate the value for money has been achieved.
2. £5,000 to £29,999	A minimum of 2 tenders are invited by EA Procurement via eTendersNI. The process is restricted to selected tenderers only. Via an external, compliant framework agreement
3. £30,000 to EU Thresholds	Tenders are openly advertised on eTendersNI. The process is open to all potential tenderers. Via an external, compliant framework agreement
4. Above Thresholds	Tenders are openly advertised on eTendersNI and within Contracts Finder. Tenders shall comply with the regulated public procurement process. Via an external, compliant framework agreement

Table 2 Control Limits for Works

Value	Process
1. £0 to EU Thresholds	DSS – via -e-tenders. The process is restricted to selected tenderers who have been prequalified via the DSS. Via a PQQ / ITT process.
2. Above EU Thresholds	Tenders are openly advertised on eTendersNI and within Contracts Finder. Tenders shall comply with the regulated public procurement process.

Further information can be found in How and What We Buy.