Schools’ Data Protection Impact Assessment (DPIA) Guidance and Procedure
A Data Protection Impact Assessment (DPIA) is a process designed to identify, analyse and minimise the data protection risks of any project which will involve the processing of personal information. This could be the development of a new system or procedure, a new policy or initiative, an enhancement to or review of an existing process, or a new way of working which involves the processing of personal information. Schools must complete a DPIA for any processing that is likely to result in a high risk to individuals.
The completion of a DPIA enables organisations to demonstrate compliance with Data Protection Legislation. The Schools’ DPIA Guidance and Procedure below includes a template DPIA Screening Report (to enable Schools to assess when a DPIA is required) and a template DPIA, together with detailed guidance and checklists to assist Schools in this respect.
Guidance for Schools – Completing a Surveillance Camera/CCTV Data Protection Impact Assessment
The use of CCTV Systems and other surveillance technologies must comply with the UK GDPR and the Data Protection Act and also take into account the privacy of those caught on camera. In order to ensure such compliance, it is essential that Schools who have or are considering installing surveillance camera or CCTV systems carry out a Data Protection Impact Assessment (DPIA).
It is recommended that the joint Surveillance Camera Commissioner and Information Commissioner’s Office CCTV Data Protection Impact Assessment Template (the ‘SCC &ICO Joint Surveillance Camera (CCTV) DPIA Template’), which is specific to surveillance cameras and surveillance camera systems, is used for this purpose.
The SCC & ICO Joint Surveillance Camera (CCTV) DPIA Template is linked below. The EA Information Governance Team have also prepared the below Guidance in order to assist NI Schools with completing the SCC/ICO joint CCTV DPIA Template.
Template School CCTV Policy
We previously published Guidance to assist NI Schools with completing the SCC/ICO joint CCTV DPIA Template. Leading on from this, the EA Information Governance Team have now prepared the below Template School CCTV Policy.
The Template School CCTV Policy is suitable for use by all Schools with CCTV in place, whether or not they have completed a CCTV DPIA and whether or not they have used the updated SCC/ICO joint CCTV DPIA Template.
The SCC & ICO Surveillance Camera (CCTV) DPIA (or any other form of CCTV DPIA) completed by the School, may inform the contents of the School’s CCTV Policy and vice versa. Therefore relevant Sections within the SCC & ICO Surveillance Camera (CCTV) DPIA (and our Guidance relating to it) have been highlighted in green throughout this template CCTV Policy for your ease of reference.
The Template School CCTV Policy, is designed for you to download, read/review and revise/complete any relevant highlighted sections as appropriate to your School.