Reporting Accidents and Potential Hazards

Reporting an accident is a legal requirement. 

1. Accidents should be reported promptly by the person(s) whose responsibility it is to report accidents to the EA, e.g. School Principal, Line Manager or Premises Manager. Accidents must not be logged by the injured party.
2. You should only state the facts and all relevant information about the accident, including events leading up to the accident, do not make assumptions or offer opinions.
3. Select ‘accident’ from the drop-down menu. 
4. Before logging an accident report you must register as a user on the Emergency and Accident Portal using your email address and complete all required fields on the registration page.
5. Login in and complete and submit an accident report form. 

Emergency and Accident Portal

1. Near misses, unsafe acts and unsafe conditions should be reported promptly by the person(s) whose responsibility it is to report accidents to the EA, e.g. School Principal, Line Manager or Premises Manager. These must not be logged by the injured party.
2. You should only state the facts and all relevant information about the accident, including events leading up to the accident, do not make assumptions or offer opinions.
3. Select ‘Near Miss, Unsafe Act and Unsafe Conditions’ from the drop-down menu. 
4. Before logging an incident report you must register as a user on the Emergency and Accident Portal using your email address and complete all required fields on the registration page.
5. Login in and complete and submit an incident report form. 

Emergency and Accident Portal

• Near Miss: A near miss is an unplanned event that did not result in injury, illness or damage but had the potential to do so. For example, water spillages on the floor, this has the potential for someone to slip and fall causing an accident.
• Unsafe Act: An unsafe act is the performance of a task or other activity in a manner that is conducted in a way that threatens the health and safety of employees, pupils, members of the public, or indeed anyone else.  For example, climbing on top of a chair or table to work at height instead of using a proper stepladder, or kick stool, or the improper use of PPE, or failure to use PPE.
• Unsafe Condition: An unsafe condition in the workplace is one that is likely to cause property damage or injury. Examples could include blocked fire exits, poor housekeeping, defective equipment or the use of equipment that has not undergone routine inspection or maintenance.